Administration and County Services Committee
Jerroll Drenth				Michael Crawford, Chairman	Laura Stanek
June 5, 2008
Minutes
Members Present:			Mike Crawford, Laura Stanek and Jerroll Drenth
Members Absent:			None
Others Present:			Pete Garwood and Jack White
1.       Meeting called to order at 12:30 p.m.
2.       Public Comment
None.
3.       Resolutions
	Huron County  - support for Saginaw County’s proposed purchase of a ship from the Federal Government.  No action was taken. Huron County – support for the prohibition of phosphates in lawn fertilizer.  No action was taken.
4.        Network Update
	Valerie Craft, Network Engineer, Fred Trimble, consultant and Matt Goodhue, consultant joined the meeting. Ms. Craft gave a report on the progress of the network.  A graph illustrating the activity on the “Help Desk” software was included.  Mr. Trimble indicated, per Peter Garwood, Coordinator/Planner request, he is preparing an IT staffing study and will have this study available at the July meeting.
5.        Network Engineer Position
	The Committee indicated they would look further into this issue once the study results from Trimble Consulting are presented next month.
6.         Barnes Park Employee
	Eileen Wallick, Park Manager joined the meeting and requested that an employee at the park be paid at the 4th year wage level. John Evans has worked at the park from 2000 to 2006, skipped 2007 and came back for 2008. Motion by Jerroll Drenth, supported by Laura Stanek to recommend the Board of Commissioners approve John Evans to start as a park attendant at the 4th year wage level for 2008.  Motion carried – unanimous. Mr. Crawford informed Ms. Wallick that if Mr. Evans continues to work at the park in future years he would have work six more years to get to the ten year wage level.
7.        Equalization Department Position
	Bob Englebrecht, Equalization Director requested that the dollars be released and authorization be given to fill the recently vacated GIS Technician position. Motion by Laura Stanek, supported by Jerroll Drenth to recommend the Board of Commissioners approve the release of the funds and authorize the hiring process for the recently vacated GIS Position. Also, to recommend the Administration Committee be granted the authority to make the final hiring decision.  Motion carried – unanimous.
8.        Charge for GIS Data
	Mr. Englebrecht informed the Committee of a request for the County’s Geographical Information System (GIS) parcel data from a private for profit business called Pitney Bowes-Group 1 Software. Motion by Laura Stanek, supported by Jerroll Drenth to recommend the Board of Commissioners approve selling the GIS parcel data to Pitney Bowes-Group 1 Software for $3,500 contingent on legal counsel review of the agreement. Motion carried – unanimous.
9.        Michigan Municipal Risk Management Association (MMRMA) Discussion
	The Committee engaged in a speakerphone conversation with Don Walters, attorney representative regarding the factors related to how the MMRMA makes the decision of whether or not to defend a County employee.
10.       Airport Maintenance Position
	John Strehl, Airport Manager joined the meeting.  Mr. Strehl updated the Committee on a personnel issue at the Airport. Motion by Jerroll Drenth, supported by Laura Stanek to recommend the Board of Commissioners release the funds and approve the hiring process for an airport maintenance worker pending a resignation from, or the termination of, Jerry Alpers.  Also, to recommend the Board of Commissioners authorize the Administration Committee to have final hiring authority.  Motion carried – unanimous.
11.      Sheriff Department Grievance Hearing
	The Committee listened and asked questions of both the Union and management regarding grievance #08-191 filed on behalf of Deputy Trish Pratt regarding overtime.  Motion by Laura Stanek, supported by Jerroll  Drenth to uphold the decision of the Sheriff Department regarding grievance #08-191, filed on behalf of Trish Pratt, for the following reasons:
-		The grievance was not filed within the timelines prescribed by the Collective Bargaining Agreement (CBA).
-		The Union representatives failed to demonstrate how the Sheriff Department management violated any section of the CBA.
-		The assignment for the court duty was made to a different officer prior to Ms. Pratt returning from a leave of absence.  To change the assignment part way through the trial would have been disruptive to the court.
-		The Committee was satisfied the Sheriff Department made the decision for good business and court management reasons, not with the intention of harming Ms. Pratt is any way.
	Motion carried – unanimous.
12.      Physical Exam Form
	Mr. Garwood explained that the physical exam form used by the County for pre-employment physicals includes some questions that are legally questionable.  The Bellaire Family Health Clinic provided a copy of a form that they use for other employers.  Consensus was to discontinue use of the current physical exam form and use the form provided by the Bellaire Family Health Clinic.
13.      Emergency Service Coordinator Request
	The Committee reviewed the information submitted by Carl Goeman, Emergency Service Coordinator.  Mr. Goeman was unable to be at the meeting today.  The Region 7 Homeland Security Board (of which Antrim County is included) has received a 2007 Homeland Security Grant for $1.5 million dollars.  The County has already agreed to be the fiduciary for the grant for one year of the grant.  Peter Garwood, Coordinator/Planner and Jerroll Drenth informed the Committee that Mr. Goeman is seeking approval to allow the Region 7 Homeland Security Board to hire a full-time grant administrator that would actually be an employee of Antrim County, but would work with the Region 7 Board.  He is also seeking approval for the Region 7 Homeland Security Board to enter into agreements with two contractors who would take on other responsibilities of the grant.  No action was taken at this time as the Committee would like clarification on the proposed arrangement.
14.      E911 Board Position
	Dan Robinson resigned from the citizen at large position on the E911 Board.  The Committee reviewed two interest notification forms (attached) to fill the position on the E911 Board, Wendy Dawson and Michael Shockley. Motion by Laura Stanek, supported by Jerroll Drenth to recommend the chair of the Board of Commissioners appoint Wendy Dawson for the Citizen at Large position on the E911 Board, term to expire January 1, 2011.  Motion carried – unanimous.
15.      The Public Employees Health Benefit Act, PA 106 of 2007
	Mr. Garwood informed the Committee of a new statute that will affect the way the County handles the purchase of health insurance in the future.  More information will follow.
16.      Assistant Medical Examiner
	Mr. Garwood informed the Committee that Undersheriff Dave Kopkau is also the assistant medical examiner (ME), and has been even before he was recently appointed Undersheriff.  Prior to being Undersheriff, officer Kopkau was paid an hourly wage.  Before he was Undersheriff, when he was called to do ME duties, he would get his hourly wage (usually with overtime).  Now he is on a salary and there is no basis for compensating him for the assistant ME duties. Motion by Laura Stanek, supported by Jerroll Drenth to recommend the Board of Commissioners pay the Assistant Medical Examiner $125 per call out.  Motion carried – unanimous.
17.      E911 – Leelanau County Letter
	The Committee reviewed a letter from Bob Hawley, Chairman of the Leelanau County Board of Commissioners inquiring about Antrim County’s interest in exploring a regional 911 dispatch facility.  No action was taken.
18.      County Building Use Policy
	Chairman Mike Crawford informed the Committee that the hourly rate for the Building Use Policy (for weekends or other times when no employees would normally be present) has a rate of $20 per hour.  The rate was set in 1990 and appears to be out of date.  Mr. Garwood will generate updated numbers for next months meeting.
The meeting was adjourned at 3:55 p.m.