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Board Minutes, January 7, 2008 |
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Meeting called to order at 1:00 pm by Carol Mitchell, COA Director |
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Present: Edward Bradford, David Howelman, Dr. Mary Kokosky, Donald Schuiteman and Betty Jo Hudson. |
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Also present: Carol Mitchell, COA Director |
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Mitchell introduced the new board member, Betty Jo Hudson, who was appointed January 1st. |
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Mitchell opened the floor for nominations for Chairman. A nomination
was made by Howelman and supported by Schuiteman to elect Edward Bradford as
Chairman. No other nominations. |
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A nomination was made by Schuiteman and supported by |
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A nomination was made by Schuiteman and supported by |
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All officers assumed their elected positions. |
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Motion made by Dr. Kokosky and supported by Schuiteman to approve the Agenda as presented. Motion carried. |
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Motion made by Dr. Kokosky, supported by Bradford to approve the minutes of the December 10, 2007 regular meeting as presented. Motion carried. |
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Reports: |
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Monthly Expenses. Financial reports & Nifty Thrifty reports were reviewed. Total expenditures for December were $100,267.86 with $59,053.20 in accounts payable and the rest in payroll and benefits. Cash with the county as of 12/31/07: $4,466.54. AAANM budget: Received $71,110 (12.56%), expended $156,847 (27.71%). Business Operations Budget (Not Final – Budget amendment pending): Received $652,479 (110.37%), expended $651,781 (110.25%). |
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Nifty-Thrifty: 289 Donators, 488 Clients, 136 Seniors and 17 volunteer hours between 3 volunteers. Motion made by Schuiteman supported by Dr. Kokosky to accept the financial reports as presented. Motion carried. |
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Programs: |
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Congregate and Home Delivered Meals programs were reviewed. 6 new HDM clients in December with total unduplicated count of 147 clients. |
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YEAR TO DATE |
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Congregate: Ordered 1,646 6,426 |
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Served 1,298 5,143 |
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81 lost meals due to take out. |
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Home Delivered: Ordered 2,946 10,304 |
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Served 2,728 9,367 |
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Total waiver meals served: 643 |
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USDA Meals served: 14,510 |
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Transportation remains unchanged. Senior Companion Program is providing service to 7 Clients via 3 Companions. |
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CSS AAANM |
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Personal Care: 40 clients / 292 hours POS/Waiver 4 clients / 37 hours. |
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Respite: 13 clients / 125 hours 2 clients / 34.0 hours. |
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Homemaker: 63 clients / 179.5 hours POS/Waiver 5 clients / 40 hours. |
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HomeChore: 6 hours to 6 clients, 919 Snow Vouchers sold year-to-date, 356 redeemed in December. Truck Fund: $28,809 total with $534 received in December. |
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Irregular part-time pay increases were discussed. It was decided to send a letter to Charlie Koop and the Human Services Committee regarding the COA Board status. Is the Board a decision making body, or an advisory board only. At present, every decision must be passed by the Human Services Committee before it goes to the Commissioners. Also need to clarify why the COA is singled out to pay medical expenses and prescription drug reimbursement out of our budget, rather than the general fund like all of the departments in the county building. |
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Old Business: |
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New Hotshot Vehicle: So far we have received $28,809 in donations earmarked for purchase of the truck, with a quoted purchase price of $37,144. A motion was made by Schuiteman, supported by Dr. Kokosky to proceed with purchase of a new 2008 Red Silverado 1500 HotShot conversion per specifications stated in the quoted price – a total of $37,144 plus title, license and other necessary fees. Motion carried. |
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Millage Renewal / Increase: Discussion was held regarding a millage renewal/increase this fall. After discussion, a motion was made by Schuiteman, supported by Howelman to request a renewal of our 4/10th of a mill and an additional 2/10ths of a mill increase to be placed on the August ballot. Motion carried. |
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New Business: |
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Risograph Replacement:
The board reviewed a request to replace the current Risograph with a newer
model. The current machine has more than 4 million copies on it and is
no longer operating up to specs. It wastes a lot of paper, and the
company is no longer stocking replacement parts for it. A motion was
made by |
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Policies and Procedures: No new policies/procedures this month. |
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Mitchell noted that the
entire COA Office/Kitchen staff will undergo a special training on
communication, professionalism, etc., by a representative from |
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Mitchell provided the Board with copies of thank you notes received during the past month. |
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Public Comment: None. |
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The next regularly scheduled board meeting will be Monday, February 11, 2008 at 1:00pm at the Bellaire Senior Center, 308 E. Cayuga, Bellaire. |
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Meeting was adjourned by a call of the chair at 2:37pm. |
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Mary Kokosky, M.D. |
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Secretary |