Antrim County Commission on Aging |
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Board Minutes, February 11, 2008 |
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Meeting called to order at 1:08 pm by Edward Bradford, Chairman |
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Present: Edward Bradford, David Howelman, Donald Schuiteman and Betty Jo Hudson. |
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Absent: Dr. Mary Kokosky |
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Also present: Carol Mitchell, COA Director; Laura Stanek, Vice Chairman, Antrim County Board of Commissioners; Sue Graybill, AAANM Representative |
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Motion made and supported to approve the Agenda as presented. Motion carried. |
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Motion made and supported to approve the minutes of the January 7, 2008 regular meeting as presented. Motion carried. |
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Reports: |
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Monthly Expenses. Financial reports & Nifty Thrifty reports were reviewed. Total expenditures for January were $95,702.67 with $26,125.07 in accounts payable and the rest in payroll and benefits (3-payday month). Cash with the county as of 1/31/08: $95,702.67. AAANM budget: Received $369,965 (65.37%), expended $192,125 (33.95%). Business Operations Budget: Received $81,996 (13.01%), expended $72,843 (11.56%). |
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Nifty-Thrifty: 256 Donators, 591 Clients, 183 Seniors and 19 volunteer hours between 3 volunteers. Motion made and supported to accept the financial reports as presented. Motion carried. |
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Programs: |
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Congregate and Home Delivered Meals programs were reviewed. 21 new HDM clients in January with total unduplicated count of 162 clients. |
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YEAR TO DATE |
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Congregate: Ordered 2,456 6,426 |
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Served 2,116 5,143 |
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Home Delivered: Ordered 3,554 10,304 |
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Served 3,272 9,367 |
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Total waiver meals served: 890 |
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USDA Meals served: 14,510 |
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Transportation remains unchanged. Senior Companion Program is providing service to 7 Clients via 3 Companions. |
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CSS AAANM |
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Personal Care: 42 clients / 312 hours POS/Waiver 6 clients / 54.5 hours. |
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Respite: 11 clients / 138 hours 3 clients / 54.0 hours. |
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Homemaker: 58 clients / 184.25 hours POS/Waiver 6 clients / 35 hours. |
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HomeChore: 1.5 hours to 1 clients, 1,447 Snow Vouchers sold year-to-date, 332 redeemed in January. Truck Fund: $30,384 total with $1,575 received in January. |
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Old Business: |
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New Hotshot Vehicle: Should be delivered in approximately 4 weeks. Motion made by Howelman, supported by Hudson to issue a check not to exceed $38,000 upon delivery of vehicle. Motion carried. |
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Millage Renewal / Increase: Discussion continued regarding a request to increase millage for the COA. Upon review of line-item budget, a motion was made by Schuiteman, supported by Bradford to change the action taken at the January 2008 regular board meeting, and request a 1/10th mill increase for a total of 5/10ths mill. Motion carried. Laura Stanek brought forth some alternate funding suggestions and offered a potential $72,000 from the county which we are currently spending out of our budget for medical expenses. The COA is the only county department whose medical care currently is not covered by the County directly or indirectly. Much discussion was held regarding this offer from the county, with no action taken at this time. |
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Risograph Replacement: New Risograph has been received, and staff was given training by the company representative. |
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New Business: |
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Kitchen Painting – Authorization for Expenditure of Labor: Due to the need to clean walls prior to painting, it was requested that additional money be allocated for the cleaning/prep. A motion was made by Schuiteman, supported by Bradford to authorize payment from Business Operations contingency fund for grease removal, wall preparation and painting, not to exceed $1,200. Motion carried. |
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Final Budget Amendment – FY 2007 Business Operations Budget: A motion was made by Schuiteman, supported by Howelman to approve the revised FY-2007 Business Operations Budget as presented. Motion carried. (Copy of amendment to be placed with original minutes) |
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Budget Amendment – FY-2008 Business Operations Budget: A motion was made by Schuiteman, supported by Howelman to approve the revised FY-2008 Business Operations Budget as presented. Motion carried. (Copy of amendment to be placed with original minutes) |
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Budget Review – FY-2009 Proposed Budget with .1 mill Increase: After budgetary review, a motion was made by Howelman, supported by Bradford to move forward with the proposed budget as presented, and present to the County Human Services Committee for action. Motion carried. |
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Summer Tree Residential Centers Letter: Summer Tree requested the COA place them on a priority listing for space availability in case of a natural disaster/emergency. Mitchell noted that they are already part of the County Emergency Plan and will be provided for on a first-come, first-served basis. |
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Antrim County High Tea for Prevention of Breast Cancer: The organization has requested use of one of our MOW trucks to support them at an annual fundraiser on August 17th. A motion was made by Schuiteman, supported by Bradford that they be able to utilize the truck under the provisions set by the Director of the COA. Motion carried. Mitchell will prepare letter of response. |
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Policies and Procedures: No new policies/procedures this month. |
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Mitchell noted to the board that the county insurance will pay ALL off the expenses for repair of the White MOW truck, provided it exceeds $1,000. Anything under that cost is the department responsibility. |
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Mitchell provided the Board with copies of thank you notes received during the past month. |
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Public Comment: None. |
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The next regularly scheduled board meeting will be Monday March 10, 2008 at 1:00pm at the Bellaire Senior Center, 308 E. Cayuga, Bellaire. |
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Meeting was adjourned by a call of the chair at 2:40pm. |
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Betty Jo Hudson |
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for Mary Kokosky, M.D. |
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Secretary |
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