Antrim County Commission on Aging

Board Minutes, March 10, 2008

 

Meeting called to order at 1:03 pm by Edward Bradford, Chairman

 

Present:  Edward Bradford, David Howelman, Donald Schuiteman and Betty Jo Hudson.

Absent:   Dr. Mary Kokosky

 

Also present:  Carol Mitchell, COA Director; Gregory Piaskowski, Executive Director AAANM; James Ruster, Antrim County Farm Market

 

            Motion made Schuiteman and supported by Howelman to approve the Agenda as presented.   Motion carried.

 

            Motion made Howelman and supported by Schuiteman to approve the minutes of the February 11, 2008 regular meeting as presented.  Motion carried.  

 

Reports:

 

            Monthly Expenses: Financial reports & Nifty Thrifty reports were reviewed.  Total expenditures for February were $102,107.08 with $60,039.88 in accounts payable (including $24,300 in snow removal, $3,500 in Heating Assistance) and the rest in payroll and benefits. Cash with the county as of 2/29/08: $102,107.08.  AAANM budget:  Received $401,828 (71%), expended $241,806 (42.72%).  Business Operations Budget:  Received $272,143 (43.14%), expended $137,657 (21.82%). 

 

Nifty-Thrifty: 319 Donators, 503 Clients (146 of them seniors) and 17 volunteer hours between 3 volunteers.  Motion made Schuiteman, supported by Howelman to accept the financial reports as presented.  Motion carried.

 

Programs:

 

            Congregate and Home Delivered Meals programs were reviewed. We had 11 new HDM clients in February with total unduplicated count of 173 clients.

 

                                                                        YEAR TO DATE

Congregate:                  Ordered 2,140                           11,022

                                    Served 1,392                             8,651

Home Delivered:           Ordered 3,396                           17,254

                                    Served 3,160                             15,799

Total waiver meals served:                                             1,093

USDA Meals served:                                                     24,450

 

Transportation remains unchanged. Senior Companion Program is providing service to 7 Clients via 3 Companions.

 

                                    CSS                                                     AAANM

Personal Care:   37 clients / 311 .75hours                                   POS/Waiver 8 clients / 73.75 hours. 

Respite:              8 clients / 69.5 hours                                       3 clients / 56.75 hours. 

Homemaker:       58 clients / 184 hours                                       POS/Waiver 5 clients / 37 hours. 

 

HomeChore:  1.5 hours to 1 client, 1,447 Snow Vouchers sold year-to-date, 332 redeemed in February.

 

Old Business:

 

Area Seniors Reimbursement for Repairs:  Check was received for ½ of the cost of repairs to the furnaces and west A/C unit.

 

Human Services Committee Meeting in February:  Discussion was held regarding the Human Services Committee recommendation not to proceed with a millage increase request.  Much concern was expressed as to whether we could balance our budget without an increase in tax dollars. Our millage renewal has been frozen at 4/10ths mill renewal for 2 years.  Bradford has a letter of response to be discussed under new business.

 

Kitchen Painting:  Painting has been completed in the main area of the kitchen.

 

New Red Truck:  Truck was ordered, with an expected delivery date prior to the next Board meeting.

 

 

New Business:

 

Kitchen Request to Close on Good Friday (March 21): A motion was made by Schuiteman, supported by Hudson to close all kitchen operations on Friday, March 21.  Motion carried.

 

Letter to Board of Commissioners: Bradford presented the board a memorandum that he would like to forward on to Jack White, Chairman of the County Board of Commissioners.  It concerned the actions of the Human Services Committee in February, and substantiated the request of the COA board for additional funding.  It was suggested that the words “in writing” be added to the last sentence, so as to read that a response from Jack White was requested, in writing, as soon as possible.  A motion was made by Schuiteman, supported by Hudson to get this memo of concern into Jack White’s hands as early as possible.  Motion unanimously approved by roll call vote.

 

Grant Received by GTBOCI: Mitchell reported that we had received the grant previously requested through the Grand Traverse Band of Ottawa and Chippewa Indians.

 

Policies and Procedures:  No new policies/procedures this month.

 

Mitchell provided the Board with copies of thank you notes received during the past month.

 

            Public Comment:  

            Jim Ruster appealed for the Bellaire Meal Site to use more locally grown vegetables.  The board saw no problem with doing this as long as preparation didn’t negatively affect staff time.  The board thanked him for his time, and asked him to continue to liaison with Mitchell regarding this matter.

 

            Greg Piaskowski brought in a new pamphlet of policies and procedures, which was given to Mitchell.  She will share/review with the COA Board at a later day.

                 

            The next regularly scheduled board meeting will be Monday April 7, 2008 at 1:00pm at the Bellaire Senior Center, 308 E. Cayuga, Bellaire. 

 

            Meeting was adjourned by a call of the chair at 3:06pm.

 

 

 

 

Betty Jo Hudson

for Mary Kokosky, M.D.

Secretary