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Board Minutes, October 8, 2007 |
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Meeting called to order at 1:00 pm by Donald Schuiteman, Acting Chairman. |
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Board Members Present: Donald Schuiteman, David Howelman, Dr. Mary Kokosky, Robert Straw |
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Absent: Edward Bradford |
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Also present: Carol Mitchell, COA Director; Raymond Mills, President, Area Seniors, Inc. |
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Motion made by Dr. Kokosky and supported by Straw to approve the Agenda as presented. Motion carried. |
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Motion made by Straw, supported by Dr. Kokosky to approve the minutes of the September 10, 2007 regular meeting as presented. Motion carried. |
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Reports: |
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Monthly Expenses. Financial reports & Nifty Thrifty reports were reviewed. Total expenditures for September were $78,859.15 with $34,677.76 in accounts payable and the rest in payroll and benefits. Cash with the county as of 9/30/07: $140,111.82. AAANM budget: Received $513,716 (103.47%) with $17,236 over budgeted revenue, expended $495,971 (99.90%). Business Operations Budget: Received $570,643 (96.52%), expended $520,191 (87.79%) – Home Delivered @202.90% - a busy year. Donations still coming in well. Nifty-Thrifty: 397 Donators, 751 Clients, 257 Seniors and 44 volunteer hours between 4 volunteers. Motion made by Howelman supported by Straw to accept the financial reports as presented. Motion carried. |
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Programs: |
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Congregate and Home Delivered Meals programs were reviewed. |
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Congregate: Ordered 24,386 for year, served 20,319. Contract: 21,000 |
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Home Delivered: Ordered 44,085 for year, served 39,398. Contract: 26,000 |
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Total waiver meals served: 4,327 |
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USDA Meals served: 59,706 |
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Transportation remains unchanged. Senior Companion Program is providing service to 3 Clients. Personal Care: CSS 41 clients / 265.5 hours, AAANM 6 clients / 79.5 hours. Respite: CSS 14 clients / 156.0 hours, AAANM 3 clients / 257.0 hours. Homemaker: CSS 71 clients / 212.0 hours, AAANM 5 clients / 68.5 hours. HomeChore 1 client. |
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Old Business: |
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Raymond Mills – Drawing
for |
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Bids for 2007/8 Snow
Season – |
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Dishwasher for Main Kitchen: Bid estimated at $3,605.00. Motion made by Howelman, supported by Dr. Kokosky to spend not more than $3,700.00 for purchase and installation of a new dishwasher. Motion carried. |
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Endowment from |
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FY-2008 Contract Approval: We will not get the increase in funding that we requested, but they did increase our contracted meals number for Home Delivered from 26,000 to 33,000 meals. |
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New Business: |
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Country Fresh Dairy Contract: Country Fresh is now a company providing service through the Hospital Purchasing Service (HPS). They can provide our milk products at 33% to 35% less than our current provider, Bareman’s Dairy. Motion made by Dr. Kokosky, supported by Straw to contract with Country Fresh Dairy for our milk products. Motion carried. |
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Replacement of Current Cleaning Company: Mitchell noted that she had talked to Angela Skinner (a former employee), and if we were to pay her $40 per week, and pay her annual bond of $114.82, we would save $900 per year. Motion made by Howelman, supported by Dr. Kokosky to hire Angela Skinner for weekly cleaning of the Bellaire Senior Center. Motion carried. |
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Policies and Procedures: Mitchell presented the following Policies and Procedures for review: |
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· Termination Policy. After discussion, this item was tabled until some questions could be answered from AAANM. |
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· Incident Report Form. After review, a motion was made by Dr. Kokosky, supported by Schuiteman to approve the form. Motion carried. |
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Mitchell provided the Board with copies of thank you notes received during the past month. |
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Public Comment: None. |
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The next regularly scheduled board meeting will be Monday, November 5, 2007 at 1:00pm at the Bellaire Senior Center, 308 E. Cayuga, Bellaire. |
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Meeting was adjourned by a call of the chair at 2:40pm. |
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Mary Kokosky, M.D. |
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Secretary |