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Board Minutes, November 5, 2007 |
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Meeting called to order at 1:00 pm by Edward Bradford, Chairman. |
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Board Members Present: Edward Bradford, David Howelman, Dr. Mary Kokosky, Robert Straw, Don Schuiteman (arrived at 1:30pm) |
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Also present: Carol Mitchell, COA Director; Denise Plakmeyer, AAANM Representative |
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Motion made by Dr. Kokosky and supported by Howelman to approve the Agenda with the following additions: Under new business add FYI and AAANM Report. Motion carried. |
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Motion made by Straw, supported by |
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Reports: |
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Monthly Expenses. Financial reports & Nifty Thrifty reports were reviewed. Total expenditures for November were $74,864.26 with $32,437.35 in accounts payable and the rest in payroll and benefits. Cash with the county as of 10/30/07: $99,231.04. AAANM budget: Received $24.098 (4.26%), expended $47,979 (8.48%). Business Operations Budget: Received $594,063 (100.49%), expended $558,767 (94.51%). |
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Reserves: Business Operations only spent 79.59% so far |
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Transportation only spent 77.04% |
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Events Coordinator only spent 31.38% |
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Nifty-Thrifty: 402 Donators, 901 Clients, 307 Seniors and 43 volunteer hours between 4 volunteers. Motion made by Howelman supported by Straw to accept the financial reports as presented. Motion carried. |
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Programs: |
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Congregate and Home Delivered Meals programs were reviewed. |
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Congregate: Ordered 2,529, served 2,036 |
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Home Delivered: Ordered 3,844, served 3443 |
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Total waiver meals served: 370 |
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USDA Meals served: 5,479 |
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Transportation remains unchanged. Senior Companion Program is providing service to 7 Clients via 4 Companions. Personal Care: CSS 43 clients / 388.0 hours, AAANM POS/Waiver 5 clients / 80.25 hours. Respite: CSS 15 clients / 186.25 hours, AAANM 3 clients / 64.0 hours. Homemaker: CSS 71 clients / 240.0 hours, AAANM POS/Waiver 6 clients / 41 hours. HomeChore 14.5 hours to 3 clients. Truck Fund: $25,985 total with $765 received in October. |
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Old Business: |
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Country Fresh Contract: Contract completed, delivery started. |
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Dishwasher: Dishwasher replaced. |
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New Business: |
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FY-2007 AAANM Budget Amendment (Final) (Vote): In order to balance AAANM budget from 10/1/06 through 30/9/07, we had to adjust the millage dollars contributed to the projected income to offset the increase in donations. Motion made by Schuiteman supported by Straw to approve the FY-2007 AAANM Budget Amendment as provided. Motion carried. |
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CY-2008 Board Meeting
Schedule (Vote): A motion was made by Howelman
supported by |
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Convection Oven – George Richards Memorial: Mitchell noted that the COA had received a memorial donation from the family of George Richards in the amount of $2,400 to purchase a new convection oven for the kitchen – our current ovens are more than 10 years old. We have received an offer of $300 for the oven that will be replaced, which will cover the installation charge for a new oven. |
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HotShot Quote: Quote received from Delivery Concepts for a 2008 Chevrolet full-sized truck with 50/50 HotShot conversion is $37,027. Donations to date: $25,985. Motion made by Schuiteman supported by Dr. Kokosky to table the quote until future date. Motion carried. |
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Policies and Procedures: Mitchell presented the following Policies and Procedures for review: |
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· Service Termination Policy. Mitchell revised policy that was reviewed last month. A motion was made by Schuiteman, supported by Straw to approve the revised policy. Motion carried. |
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FYI: Mitchell
is writing a letter to the Grand Traverse Band of Ottawa & Chippewa
Indians asking for matching funds from the Bellaire Lions Club for a new MOW
Truck. She is also asking for a $2,500 grant for meals. The |
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AAANM Report: Denise Plakmeyer provided a report from AAANM, along with discussing the distribution of In-home service funds through the 10 county region. |
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Mitchell provided the Board with copies of thank you notes received during the past month. |
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Public Comment: None. |
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The next regularly scheduled board meeting will be Monday, December 10, 2007 at 1:00pm at the Bellaire Senior Center, 308 E. Cayuga, Bellaire. |
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Meeting was adjourned by a call of the chair at 2:30pm. |
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Mary Kokosky, M.D. |
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Secretary |