FINANCE COMMITTEE

Laura Stanek, Chairman                                   Larry Bargy                                          Jerroll Drenth

 

                                                            Monday, June 9, 2008

 

Present:            Laura Stanek, Larry Bargy, Jerroll Drenth

Also present:    Jack White, Laura Sexton

 

The meeting convened at 9:00 a.m. in Room 120A of the ’78 County Building.

 

            1.         It was moved by Bargy, seconded by Drenth it be recommended to the Board of Commissioners the claims and accounts totaling $487,831.01 be approved and paid.  All voted yes.

            Sherry Comben, County Treasurer, joined the meeting.

 

            Tom Zick, CPA, Antrim County auditor, explained the new audit procedure under which the County must prepare the Financial Report and hire an auditing firm to audit the report.  He is willing to contract with the County Clerk and County Treasurer to do the Financial Report starting with 2008.  He will present a contract in July.  He also gave some recommendations about obtaining a new auditor.

 

            The County Clerk and County Treasurer presented a draft Request for Proposal for Audit Services. Some corrections were made.  The RFP calls for a three-year contract with the option of a one-year contract. The committee determined the RFP would go out in June with a deadline for submission to be August 1, 2008.  Consideration of proposals by the Finance Committee and County Clerk and County Treasurer would take place in August with the final recommendation to the Board of Commissioners at the September meeting (September 11, 2008).  Preliminary work on the 2008 audit would begin as soon as October 1, 2008

 

            Jane Redfern presented a request for purchase of a computer by the Veterans Counselor which is budgeted for 2008 – total cost to be $1,291.00.

 

            It was moved by Bargy, seconded by Drenth the Veterans Counselor purchase a computer as budgeted for not more than $1,291.00.  All voted yes

           

            Prosecuting Attorney Charles Koop requested to fill a clerical position which has been vacant since January.

 

            2.         It was moved by Drenth, seconded by Bargy it be recommended to the Board of Commissioners the funds be released for the Prosecuting Attorney to fill a vacant clerical position in his office.  All voted yes.

 

            There was discussion on a contract with Securus which allows the jail inmates to make outgoing calls with the charge for the call to be paid by the recipient.  It was decided to request the Sheriff to come to the July meeting to discuss this further.

 

            There was discussion on the trade-in value of a snowmobile which was lowered because the dealer had to make repairs to the machine.  It was decided to request the Sheriff to come to the July meeting to discuss this further.

 

            The committee verified that the payments to Susan Topp, attorney on the Star Township injection well matter would be billed back at 20% to Star Township and 10% to the Friends of the Jordan.

 

            3.         It was moved by Drenth, seconded by Bargy it be recommended to the Board of Commissioners the charges for retirement for three Commissioners that did not sign up for it at the time of employment be paid to the Municipal Employees Retirement System at a cost of $8.073.   All voted yes.

 

Bob Massey, Building Official, requested purchase of a laminator.

 

            It was moved by Bargy, seconded by Drenth the Building Official purchase a laminator at a cost of not to exceed $300 with shipping from the current budget.  All voted yes.

 

            Peter Garwood and Valerie Craft presented a final report on the Barnes Park Grant project which included an explanation of the $1,076 deficit in the fund.  There were several changes orders, the net value of which went over by $1,076.

 

4.                  It was moved by Bargy, seconded by Drenth it be recommended to the Board

of Commissioners that $1,076 be transferred from Contingencies in the General Fund to the Barnes Park Grant fund and the Barnes Park Grand Fund be closed.  All voted yes.

 

            It was moved by Drenth, seconded by Bargy $1,563 be allocated from the County Building budget for repair to the generator.  All voted yes.

 

            It was moved by Drenth, seconded by Bargy $400 be paid to Jim Barnard from the Elk Rapids Park budget for a structural evaluation of the pavilion of the E.R. Park.  All voted yes.

 

5.                  It was moved by Bargy, seconded by Drenth it be recommended to the Board

of Commissioners $1,200 be paid for replacement of carpet and vinyl in a Meadowview Apartment.  All voted yes.

 

6.                  It was moved by Bargy, seconded by Drenth it be recommended to the Board

of Commissioners the expenditure budget for Fund #218, Computer/Voice/Date Technology Transition Fund, for installation of additional servers for the 911 Center be increased by $3,297.25 with an additional $786.24 per year for the resulting increased cost of the 3-year Annual Maintenance Contract.  All voted yes.

           

Mr. Garwood also informed that there was a need for a temporary employee at the Airport to fill in until a permanent replacement could be hired.

 

            Joe Meyers presented a report of the financial results of the Petoskey Stone Festival.

 

            The meeting adjourned at 11:45 a.m.