FINANCE COMMITTEE

Laura Stanek, Chairman                                   Larry Bargy                                           Jerroll Drenth

Monday, July 7, 2007

Present:            Laura Stanek, Jerroll Drenth, Larry Bargy

Absent: None

Also present:    Jack White, Laura Sexton

The meeting convened at 9:00 a.m. in Room 120A of the County Building.

1.         It was moved by Drenth, seconded by Bargy it be recommended to the Board of Commissioners the claims and accounts totaling $ 451.726.69 be approved and paid.  All voted yes. 

            The Chairman introduced information from the Municipal Employees Retirement System which indicated the County could make payments each month in excess of that which is required for payroll to accomplish Antrim’s retirement funding at 100%.  The matter was tabled for later consideration. 

            Laura Sexton, County Clerk, presented the 2009 budget requests for County Clerk, Jury Board, and Elections.

2. It was moved by Bargy, seconded by Drenth the 2009 budget requests for County Clerk, Jury Board, and Elections including the Capital Outlay request be referred as presented for later consideration by the Finance Committee.  All voted yes.

Sheriff Terry Johnson enlightened about the Securus Company contract for funding of inmate’s telephone calls.  He was requested to find out how much the collect calls were per minute.  He was also requested to check on the prepaid calling cards which are available through Securus.

            Mr. Johnson also explained that the snowmobile trade-in of earlier this year resulted in a net loss of $120 to the county.

            Sherry Comben, County Treasurer, presented the 2009 budget requests for County Treasurer and Fund #255.  She indicated she is looking at new tax collection computer programs.

She also said she would be looking at obtaining deed information through obtaining a license providing access to the Register of Deeds program or by accessing on line information.

            3.         It was moved by Bargy, seconded by Drenth the 2009 budget requests for County Treasurer and Fund #255 including Capital Outlay be referred as presented for later consideration by the Finance Committee.  All voted yes.

            Ms. Comben also indicated Bellaire Village was looking into forming a DDA and would like an ad-hoc committee from the Board of Commissioners.

            Peter Garwood presented the up-coming Maximus contract for a cost allocation plan – 3 years at $9,500 per year.

4. It was moved by Drenth, seconded by Bargy it be recommended to the Board of Commissioners the Chairman be authorized to sign a 3-year contract with Maximum for cost allocation plan at $9,500 per year.  All voted yes.

Mr. Garwood informed that an extra UPS (battery back-up) had been purchased in conjunction with the computer networking project and is no longer needed.  Mancelona School would like to purchase it.

5. It was moved by Bargy, seconded by Drenth the UPS (battery back-up) be sold to Mancelona School for $760.00.  All voted yes.

            Robert Englebrecht, Director, presented the Equalization and GIS Fund budget requests for 2009.

            Capital Outlay – the Equalization Department would like to access deed information

                                    directly on line.  Benefit – the deeds are used for sales study – this would

                                    provide earlier access.  There was discussion on the implementation of

                                    networking aiding this request. 

6. It was moved by Drenth, seconded by Bargy the 2009Equalization and GIS Implementation budgets including Capital Outlay be referred as presented for later consideration by the Finance Committee.  All voted yes.

Fred Trimble of Trimble Consulting and Sheriff Terry Johnson reported on the failure of being able to connect the 911 dispatch to the new county campus-wide telephone system.  It will be necessary to replace the voice recorder which is over 5 years old with a digital system.  Mr. Trimble presented two quotes on the “solution” equipment.  He will come back with further information at a later date.

            Patty Niepoth, Register of Deeds, presented the Register of Deeds, Microfilm, Plat Board, and Register of Deeds Automation Fund 2009 budget requests.  She also informed that information from the Register of Deeds office will be on line tentatively by September.

7. It was moved by Drenth, seconded by Bargy the Register of Deeds, Microfilm, Plat Board, and Register of Deeds Automation Fund 2009 budget requests including Capital Outlay be referred as presented for later consideration by the Finance Committee.  All voted yes.

            Eileen Wallick informed that the 4 picnic table frames had been ordered for $216 each plus shipping and handling all totaling $1,136.53. 

            8.         It was moved by Bargy, seconded by Drenth the Park Director continue with the picnic table frame purchase and finishing of the tables.  All voted yes.

The meeting adjourned at 12:30 p.m.